Email hosting UK- the best tips for your small business
As we all know that technology is an ever-evolving thing which changes each day and brings new solutions to your problems. The Internet has now become the main communication source for all companies and individual business owners. The Grid hosting experts revealed that there are almost 96% of businesses tend to invest in email hosting UK for multiple fundamental necessities to grow their businesses. Unlike the past few years, many internal and external communications have managed with emails because this advanced method is as fast as calling.
Whether you are using Gmail, or Hotmail for business needs, it’s still important to have the right email hosting service that can help you go live and build strong foundations of your business. However, many reliable email services are available out there, but most of them do not provide services according to your business requirements. So the question is, how would you choose the right provider for managing business email requirements?
Security- the most important pillar in email hosting UK
The email looks like the most important part of streamlined business communications. You will be the only person who can get access to its confidential data without the involvement of any third party. But if you depend on the free services, you will always be worried about the security of your email data. You may experience some unauthorized access, money, and multiple data breaches. That’s the reason, security should be your top priority when you are looking for the cheapest email hosting UK for your business.
It’s also recommended that you shouldn’t use free email services because they do not have advanced security features that mandatory for the protection of your data. Many companies are also using different third-party apps or tools such as Dropbox and Trello. These tools help you manage several business projects efficiently, but again, these would be connected to your professional email address. Make sure your service provider is offering you end-to-end encryption, two-factor authentication, open-source platform & privacy protection and server location.
Compatible and flexible email hosting UK:
If you are a business owner, you must know the significance of productivity and you definitely don’t want to compromise that because of inefficient email communication with your clients and vendors. So the only reliable solution is to choose the best email hosting for small business UK for your communication needs. They offer reliable and flexible enterprise-level services that sync with various other devices for smooth operations. So, no matter how many employees you have in your company, everyone must have complete access to contacts, calendars, and all the shared folders by just clicking an app. Other than that, you can also scale your small business perfectly without using numerous domains or email accounts.
An optimum storage facility with domain hosting UK:
I think there could be nothing worse than getting a notification ‘your mailbox is full’ especially when you have lots if important mails and you can’t decide which to delete for making space for other emails. According to many people, cluttered mailboxes can badly affect your business proficiency because every user must want to remove the message first so they can make an easy way for new emails.
You can efficiently solve these problems by choosing a small business email hosting UK where professional services can give you enough storage beside an archiving option as well. With that, you will not be required to deal with any more cluttered mailboxes or experience email recovery problems. By considering these options, your business can help save bulky emails in the inbox, heavy .pst files as well as draw attention towards other important business goals.
Easy administration and smooth operation:
As discussed earlier, email hosting services are considered as the backbone of every company. Because it can help deliver some important messages worldwide with just one click. It helps interact people efficiently without experiencing any downtime issues. Hence the best service provider can offer your strong customer support and help maintain and monitor the performance through live chat, emails, support tickets, and phone calls. Moreover, they offer the best support that ranges from installing, maintaining to troubleshooting. Many companies offer some more interactive, easy to manage, and user-friendly interface to all the people so they can manage the tickets within a few seconds.
As everyone knows that Email hosting is a very important part of your business. Your web hosting company should be able to provide you with email accounts as part of your website hosting and should be able to help you set up accounts and other important things. Here at Grid Hosting, I am going to discuss the important features you should consider before getting the email hosting UK services.
Best Email Hosting UK Providers for Small and Large Business
If you have shared hosting or a more expensive VPS or email and web hosting, there is always a risk that email from your email server may be blocked for a variety of reasons. Free email providers such as BT Internet, Yahoo, Hotmail / Microsoft continue to monitor incoming email spam, viruses, and other unwanted content. There is therefore a risk that they may blacklist your email server if the email is flagged as spam. It can be a simple error.
This is not as bad as it sounds as it is possible to contact these providers to have your email server removed from the blacklist; this is a good thing your web hosting company has done. Problems that are in your control include the following:
Use the best antivirus security software that is up to date and scan incoming and outgoing emails.
Strict control over the use of corporate emails for business purposes and not personal purchases or social media.
Use an email signature for branding but be careful using too many graphics and make sure they are hosted on your web server or a reputable external host such as AWS.
Make sure your employees use a good standard of English and spell check everything.
Mailbox choices POP3 or IMAP
When setting up an email account on your Desktop PC or laptop, you will be able to choose between two different types of email account POP3 (Post Office Protocol) and IMAP (Internet Message Protocol).
POP3 – downloads email to your PC, and normally (but not always) raises the email from a remote server.
IMAP – enables users to save their email on remote servers. This two-way protocol allows the user to sync his or her email between multiple devices
IMAP suits the employee that is on the move and uses multiple devices to check their emails as a large copy of emails is stored remotely on your email server.
The downside of IMAP is that you may need additional storage that will add to your costs, but it is usually well worth the investment. If people using IMAP email accounts are diligent in deleting old emails then it doesn’t increase costs much.
Email hosting UK Important Elements
Email communication is an important part of small and large businesses. Whatever email solution you have, you need an email service to use it effectively. With so many options on the market, it can be difficult to choose a hosting service. The process of obtaining one that satisfies your company’s needs can turn into a time-consuming procedure.
Instead, to narrow down the search, there are a few things you need to consider before deciding on a hosted email provider. The following suggestions will save you time and money.
Features to Look for When Searching an Email Hosting UK Provider:
The best hosting provider will be simple to use, streamline your site’s growth, and give explanations to spam-related problems. It will also increase productivity in your work environment as you will be providing your team with the right tools for success.
In a good email plan, you’ll want to look at disc space, speed, location, support, security, among a few others. As a business owner, you understand the importance of productivity, which is why it is important to have an email plan that is right for your business in terms of performance.
Disc Space
As a rule of thumb, the more storage, and disk space, the better! While this is an obvious point, we suggest that you start with an affordable provider. Think about the size of your business and how much disk space you need. As your business expands, you can always buy more space.
The kind of website you have will rely on how much disc space you want. For example, if it contains large video and audio files, you will use more space than a simple site. E-commerce sites with large numbers of product pages take up a lot of space than a blog – because they usually contain limited text and graphics.
Speed
This is important in many different places. When seeking for a hosting provider, think about the speed. If your site has a large customer base and gets more frequent traffic, your provider’s speed needs to be faster to manage the traffic your site receives daily.
Location
A reliable location allows you to offer services that are closer to your target audience, thereby increasing your revenue and business success. Plus, make sure you have access to your email wherever you are. You should be able to access it on your smartphone, tablet, or other electronic devices.
Storage
A messy email inbox can be a real problem. It can cause important emails to be lost among the rest, making it difficult to get a quick message. The resolution is a hosting service that provides you complete archive storage. Several providers have a system for handling your emails.
Support
From time to time, you may get into a question you can’t answer on your own or you may find a problem with your email that you need help with. Getting professional customer support can be a huge blessing for busy business owners. Review what the provider’s customer service is like with a support system and whether they offer a resource center online.
Security
Beyond these factors, security is important. After all, you don’t want a security breach when your private data, and your customers’ private data – are compromised. Check if your email service provider complies with security standards such as SPF (Sender Policy Framework) and DMARC (Domain-Based Message Verification, Reporting, and Conformance). You will also want to learn what type of encryption keys are used and how safe they are.
Price
Your budget will differ depending on your business goals and what role email performs in your strategy. Most email service providers offer tiered packages, where there are a free plan and many paid plans. Where possible, try a free plan to see if it offers the level of functionality you need and then pay for the essential features. Note that some email providers charge a fee based on the number of email addresses you have, while others charge for how many emails you send.
Why choose the best email hosting UK for your business?
There are a lot of significant reasons to consider email hosting for small businesses, here we have highlighted some important ones for best understanding:
The paid email service providers are more professional in dealing and build great brand trust among all the users’ clients across the world.
Reliable email services can help you take advantage of your special ID with the professional business name.
With paid services, you can never run out of the space issue.
You can also experience strong firewall protection, HTTPS facilities, SSL encryption, spam protection, as well as advanced antivirus solutions that can help you filter your emails securely.
You can provide proper credentials to your employees so they can easily access and use the email hosting solution outside their office while maintaining the security of their email data.
Wrapping up:
Email hosting UK is the most important need of every business today. As technology is already growing and going through lots of developmental processes, so make sure the service provider is well-equipped with all the smart solutions and adopting the latest techniques for the upcoming years. So if you are in search of highly reliable, competitive, and cost-effective email hosting solutions, then Grid hosting is here to solve your needs as the company is serving its potential customers from the past 15 years. They have advanced and qualified IT professionals and also have well-experienced engineers that are specifically dedicated to providing maximum support in all aspects of email hosting.
Whether you want to get all your online services compiled from one provider or have a Best email hosting UK provider that is distinguished from your web host, there is a business email solution available for you.
If you still have any confusion, you can simply visit the official website and connect with experts for more detailed guidance.
