Top Reasons to choose cloud based email hosting
There are lots of companies today that are relying on old and traditional email methods, which can be accessed by sitting in the office only. But this has now become a thing of the past. As technology is evolving, employees and business owners want to access the email from any part of the world through mobile to adjust flexible work schedules and run operations smoothly.
With time, every small and large business has been transitioning to the advanced cloud based email hosting solution through which they cannot only make the messaging systems efficiently available to their mobile workforce but can even reduce their storage costs as well.
That’s why companies like Grid hosting in the UK provides easy solutions to move to the cloud based system for more efficiency and reliability.
Pros of cloud based email hosting:
Let’s discuss some important benefits that come with cheap email hosting solution:
- Maximum server space:
When you run your email and website on the same server which usually has 1 GB or below storage space, then you may run into several issues. Like, if you have 6 employees and you would give them an account of 200mb, then it turns into too small in this age when your business has to meet various customer expectations. Likewise, it always comes up with excessive amounts of storage space, like more than 10GB so you don’t need to worry about deleting your next email.
- Affordable for every business:
It involves costs, but their charges per gigabyte are quite cheap than the freemium options. As compared to an in-house IT personnel who has to maintain the process of email archiving, the efficient cloud based archiving solutions considerably looks much affordable with regards to upfront costs as well a monthly charges per user.
- Safety and security:
A cloud based solution is considered to be a much secure practice as compared to a free one. There are different sets of security standards that your service providers follow and prove they are handling your security needs much efficiently. But when you choose the free option, there could be a certain security breach that you can expect.
- Convenient and accessible:
Today most of the email hosting solutions are built efficiently with redundant systems. Every reliable service provider offers you maximum uptime and network guarantees. Furthermore, you can also access your email archive with the help of any device, anytime and anywhere especially when you have a smooth internet connection.
- Unlimited backup solution:
Unlike a free or in-house email archiving, your cloud based email archiving solution will not offer you limited space. It would grow with the volume of your emails.
- Backup solution:
Every reliable service provider can automatically provide you with a great backup solution and can take care of all your regular backup needs, and help you with archiving. You can store all the files offsite, which is probably a significant aspect of handling disaster recovery needs.
- Scalable solution:
If you are choosing a cloud based solution, it means that you are only paying for the services you are actually using. And if your business grows or expands, then your cloud based service provider can efficiently scale up the email services according to your business requirements.
- No server support:
With a cloud based solution, admin support will still be required. But eventually, there would be no capital outlay on extra equipment. You will not be required to buy a new server for managing your cloud based email. Nor you will be required to pay your staff to manage or support any kind of equipment or hardware. Moreover, everything will be managed on the cloud and there would be a zero possibility of any kind of technical errors or fault.
Cons of cloud based email hosting:
It may always sounds professional and good. But to make the right decision, it is also important to have complete knowledge about both the pros and the cons. Let’s have a look at some disadvantages:
- Controlling Support:
If you are hosting your own email solution, you will have a complete idea of who is responsible for managing and supporting everything. You can even talk to them in case of experiencing difficulties. However, with a cloud based system, everything would be dependent on your service provider. You will have the least control over who is working and managing things for your business.
- Offline means offline:
If your internet disconnects in the office, then your ability to receive and send emails from an external world would eventually go down, and you won’t be able to manage things professionally. And as a result, you will be required to consider another smoothly working internet connection before doing anything.
- Admin overhead:
Unless your business has some highly qualified and technical person to manage everything such as your email users, access and permissions, and mailboxes, you may find that there is a lot of administration’s involvement while dealing with everything. You will be at the mercy of your email services provider to manage things and correct technical errors. Other than that, your service provider may charge you some fee to manage everything according to your needs.
Consider all the factors:
Before making your decision to choosing a reliable cloud based email hosting service for your business, it is important to do your homework first. You need to consider a lot of elements before moving to a cloud based email hosting environment.
Like, different cost factors are significantly affecting multiple things like the number of total employees, the types of emails received or sent, several kinds of security requirements, and issues related to data sensitivity.
Also, assess their ability to support all kinds of email solutions for your business. So if you are ready to choose email hosting within a cloud solution, then it is recommended to consult with Grid hosting experts so they can help you deal with something in a better way and guide you in a detailed manner.
