Affordable, Swift and Best Email Hosting for Small Business UK
Emails continue to be a leading driver for customer acquisition and maintenance for small and medium-sized enterprises. While social media is full of likes, comments, tweets, and sharing, it still does not outshine the value of emails.
Statistically, 81 percent of small and medium-sized companies still rely on email as their main customer acquiring channel. Findings indicate that sending emails continues to be the best way to get direct reach and impact.
Since businesses need to send and receive thousands of emails each day, managing them is not an easy task. Besides, your business emails include your company’s domain name, too, which helps increase your reliability. Therefore, it makes sense for businesses to offload email hosting professionals.
Therefore, when a client receives your email with the company name in it, they may search your company for more information on products or services that may catch their interest.
Here at Grid Hosting, I am going to describe the benefits of having the best email hosting for small business UK.
Why Should Go with Best Email Hosting for Small Business UK Instead of Free Ones Like Gmail?
Businesses that use free services may seem ineffective. Therefore, it can lead people to judge the legitimacy of your company. Some people have a vague idea that you do not care about your business, while others may think that your business will not exist in the long run. There is a fair chance your business is at risk of becoming vulnerable to cybercriminals.
And that’s the last thing you need for your company!
So, instead of going for free emails for your business like Gmail, Outlook, Yahoo, and more, it’s a good idea to pay for and choose a reliable hosting service. Investing a few dollars in business email domain hosting UK can save your business from such negative thoughts and help you start your business as legitimate and reliable. It is a win-win situation for your business and your customers by protecting their interests.
Advantages of Using Best Email Hosting for Small Business UK:
Builds Trust
If you want your customers to take your business seriously, having an anonymous identity will not work. Getting a free email account is not a big issue these days, and if you are a business that wants to establish trust, you need to stand out from the crowd.
With business email, your customers can see your business as trustworthy, which is the first step to leading a successful business. Even if you have a small group, you can give a different look to your organization with different email ids for payment, sales, jobs, and support.
Casts a Professional Impression
Someone has said it right – The first impression is the last.
It really holds when it comes to business. Most of the time, you communicate with your customer via email. When your customer opens an email, you need to make that connection to run your business forward.
Having a business email creates an image of your brand in the eyes of your targeted customers that can help you gain a competitive advantage over others.
Protects Sensitive Business Data
Free email hosting services UK deal with common malware attacks and are prone to spam and targeted advertising. They lack the security measures needed to protect users’ interests. Additionally, you do not have full control over your emails.
When you do business, you need to protect your business and the interests of your customers and their data. Therefore, you should not risk your business by using free email services that could put your business at risk.
It keeps your emails from going to the Spam filter
Malware and spammers can easily target free emails. If you use email marketing efforts to drive your sales, using free emails can cost you money. This is because your sent emails can be displayed as spam. Therefore, if your customers do not check their spam folders, all your efforts will go in vain.
But if you take the best UK email hosting from a professional, it saves your emails from hiding or going to spam folders. So, you can enjoy communicating with your customers via email and continue the earning benefits.
Backup and Privacy
Free emails tend to put you at greater risk of breaking down, shut down without prior warning, or getting hacked. If this happens without a backup, it can cost your business by losing important business details that will never be found again. You lose private information and important emails from your customers and prospects.
Compare Email Hosting
Most business website owners, you’re interested in setting up a domain-specific email address linked to your website’s domain.
Having your email address linked to your business domain is an essential product of any small business.
It looks professional and conveys the importance of purpose that free email addresses like “mybusiness@yahoo.com” do not.
Why should you have a Business Email?
A regular email address may indicate whether your business is new, small, or part-time. Having a branded email creates a “business image” and can help prevent negative situations where potential clients may not want to pay you as fairly.
Consider it or not, hosting plans can vary fiercely when it comes to email features that are essential to good business plans, even if the plans offer almost the same features of site hosting.
Before exploring the features and tools of email hosting, we should first examine the basic requirements of email, how well email servers work, and the various ways to access email services.
The Basic Requirements for Best Email Hosting for Small Business UK
At its simplest, an email service provides 5 basic individual services:
- Email composition tool
- File attachment tool
- A tool that transfers the email, collectively with any attachments
- A tool that takes incoming email messages and attachments
- A system for Backup, archive, and retrieval send and receive email messages
The basic differences between different email providers reach different levels of service, flexibility, size, and limitations for each of the five basic needs.
Ways to Access Email
To a large extent, how you access and communicate with your email is your favorite topic. However, your options also depend on the part of the email provider you choose.
Email Client – Best Email Hosting for Small Business UK
Email clients are applications installed on your local computer or mobile device, and also download email messages from your email server to your drive.
This system enables users to design, send, store, and recover email messages whether or not there is an active Internet connection.
Of course, any email client will still need an internet connection from time to time to send and retrieve those email messages, to begin with.
Webmail
Webmail is simply an email system that requires a user to connect to his or her email via a site loaded to an Internet-connected browser.
Free Web-Based Email Providers
Another type of webmail is a webmail provider, unlike a webmail software app. The user only requires an Internet-connected browser to reach its email, unlike stand-alone email clients that enable you to work with email offline.
Basic Features of Email Related Hosting
Consider the following aspects of email hosting before choosing the ultimate hosting provider.
- Number of Email Accounts
- Available Space
- Email Transfer
- Auto Responders
- Catch-All Email
- Spam Monitoring
Number of Email Accounts
It can be challenging to quantify the exact number of email accounts you need. While some plans will offer an unlimited number, some plans limit you to just a few – or sometimes just one account!
Available Space
While your messages may not take up much space on their own, they can consume space very quickly.
Larger attachments can consume more space. Some hosting companies and programs will reduce the available space, so check these limitations, if any, before signing up.
Email Aliases and Email Forwarding
These features are related and help you make sure that someone in your business sees all the email messages sent to your domain.
Email aliasing allows you to “feed” multiple addresses in one account for easy management.
Email forwarding actually “forward” email messages from one place to another email address of your preference.
Auto Responders
Autoresponder messages are text that allows your email account holders to create “out of office” messages, for example. These tools are essential for enterprise email accounts.
Catch-All Email
In some systems, email that is sent to the appropriate domain but is nevertheless misspelled is essentially lost.
Alternatively, it can be stored in a hidden log in an area where it is not accessible until someone searches for it.
A catch-all email account actually “captures” all email messages, even those that were sent to the wrong address.
That is an important aspect of business accounts.
Spam Monitoring and Filtering
Every email account is at risk of spam. Seek email services that provide effective spam filtering to detect and deal with unwanted incoming mail.
Advanced Email Features and Applications
Also, the following advanced features may be helpful.
Custom MX Records
If you plan to host your email with something like email hosting you need to be able to deliver your email messages to the appropriate servers owned and operated by those services.
MX records are part of the DNS record and how you resend the domain-directed email to the appropriate locations.
While most hosting businesses enable you to change MX records, yet some do not.
The process itself is not complicated but you will need to make sure that your domain name registrar allows access and editing rights over them.
SPF
Email spoofing is a big problem. It is how phishing email messages succeed, by appearing to be sent to an official sender. If someone destroys your email account for your domain, you may find yourself losing customer trust.
The sender policy framework works to verify your email messages and thus detect email spoofing if it occurs.
How Does SPF Work?
SPF assists email servers in the process of receiving the message to verify the message came from a server that has permission to send messages to them.
That list of “authorized senders” is controlled by the registered domain owner referred by the domain registrar, using the SPF program.
Benefits of SPF
The implementation of SPF helps to protect your company from what is known as a “backscatter” – that is, bounced forged email messages that appear to come from your domain but are not – and include spam lists that you did not send.
Security and Privacy with the Corporate Email Hosting
With email, security starts with spam, known as unsolicited email. This is usually the bane of not only those who remain in their email accounts but also IT managers who handle email services. The good message is that spam filters are becoming better every day and email providers lead to deliver the most advanced and most inclusive to their customers. The bad news is that these filters are not complete, which means they can hold a lot of “good” emails but they are often significantly ineffective. Today’s spam filtering is largely based on machine learning (ML) as a key way to determine what is trapped in a trash bin. Given that ML works well over time, it’s no surprise that the services that were closest to favor better spam detection.
Final thoughts:
Data protection is one of the most important aspects of email security. Inboxes normally include GBs of significant business and personal data, so not only hackers but also marketing businesses that can make a lot of money by mining data — and this sometimes involves a company that offers you email service.
Fortunately, dedicated email hosting companies are very good at keeping personal information secure, but it is important to know when this policy failed. Security breaches are common and it is important to know how your data is managed. To defend yourself, be sure to inquire about data security abilities on the provider side, particularly around roaming and malware scanning. But be sure to use additional methods on your side, too. Including encryption for those who use local email clients and installing private VPNs for people who access their email in multiple locations.
At Grid Hosting, I have described the benefits of Best Email Hosting for Small Business UK accounts. Now you have a better idea about the basic requirements for email and the basic feature of email related hosting. I have also explained why you should choose the email hosting service instead of free email accounts.
